Legal and Predictable Import from China and Europe
End-to-End Turnkey Import Management: From Supplier Sourcing to Final Accounting Documents.
✓ 20 Years of Experience ✓ China and Europe ✓ Customs and Foreign Trade Compliance ✓ VAT-inclusive Invoicing ✓ Turnkey Solutions
How GreenBee Establishes a Managed Import Process
We structure our supply chains to ensure that cargo and documentation remain compliant and beyond reproach for customs, accounting, and tax authorities.
- 01 Supplier Sourcing and VerificationWe source and vet manufacturers in China and Europe based on your specific requirements and budget.
- 02 Negotiation and Finalizing Contract TermsNegotiating Terms and Formalizing Specifications and Prices in an Official Contract.
- 03 Logistics and Compliant Customs ClearanceWe organize shipping and full customs clearance with a complete set of documentation.
- 04 Accounting DocumentationYou receive your goods legally, inclusive of VAT and with all necessary closing documents for accounting.
Why GreenBee Operates with Precision and Predictability
In nature, a bee never acts randomly. It knows its route precisely and always returns with results.
We structure the import process based on the same principle: not just "fast," but "correct and predictable."
These four stages form a unified, controlled supply chain process.
Clients do not need to navigate logistics, customs procedures, or documentation themselves.
The entire journey of the goods—from factory to warehouse—follows a pre-established and verified workflow.
This ensures that the shipment proceeds without delays, additional assessments, or inquiries from regulatory authorities.
This is exactly how professionally organized foreign economic activity should operate.
We structure the import process based on the same principle: not just "fast," but "correct and predictable."
These four stages form a unified, controlled supply chain process.
Clients do not need to navigate logistics, customs procedures, or documentation themselves.
The entire journey of the goods—from factory to warehouse—follows a pre-established and verified workflow.
This ensures that the shipment proceeds without delays, additional assessments, or inquiries from regulatory authorities.
This is exactly how professionally organized foreign economic activity should operate.
What the Client Receives in the End
The client receives more than just the goods; they get a structured and legal import process that remains immune to post-import claims. The shipment arrives with accurately assigned HS codes, prepared documentation, paid duties and VAT, necessary certifications, and a full set of closing documents. This allows you to sell the goods with peace of mind, pass audits, and never have to revisit filing issues once the goods are in.
Import seems simple—until the audits begin
Most problems arise not from logistics, but from errors in documentation and foreign economic activity (FEA) processes.
Mismatched or inconsistent product descriptions
Inconsistent product names and descriptions across documents trigger red flags during audits.
Incorrectly selected EAEU Technical Regulations
The goods were cleared under an unsuitable technical regulation, necessitating a complete revision of the documentation.
There is no confirmation of sample importation
Lack of documentation confirming sample importation is a frequent cause of rejections and audits.
Boilerplate test reports
Standard test reports used for different types of goods attract the attention of regulatory authorities.
High-scrutiny goods
Clothing, footwear, children's goods, cosmetics, and chemicals require special customs clearance procedures.
Errors in the HS Code
An incorrect HS code leads to additional tax assessments, fines, and a total revision of documentation.
Redundant certificates
Redundant documentation inflates shipping costs without any actual necessity.
No single point of responsibility
When logistics, customs, and certification are fragmented, the importer bears the ultimate responsibility.
How a turnkey delivery is carried out
We handle the entire process - from product analysis to the final delivery of goods with VAT.
Product analysis & scope
We analyze the product, determine the correct HS code, verify import requirements, and pre-identify documentation and certification risks.
Supplier selection and terms
We vet the supplier, specifications, and documents to ensure the contract and invoice comply with currency control and customs requirements.
Payment facilitation
We facilitate international payments in full compliance with currency regulations and banking requirements.
International logistics
We manage international shipping, taking into account documentation requirements, deadlines, and customs clearance specifics.
Customs clearance
We prepare customs declarations, calculate duties, track shipments, and manage interactions with customs authorities.
Documentation and final delivery
We issue all necessary permits and deliver the goods to the client via a Universal Transfer Document (UTD) including VAT.
✓You work with a single contractor and receive a shipment that meets all customs, banking, and accounting requirements.
We issue the necessary regulatory documents to ensure the goods can be legally sold in Russia
We prepare documentation in parallel with the shipment rather than after import, ensuring no delays, rejections, or unnecessary costs for the client.
- Analysis and risk mitigationWe vet the goods and documentation before the shipment begins to eliminate delays, additional duties, and customs inquiries.
- EAEU Declarations of ConformityWe register declarations of conformity within the current technical regulations, ensuring correct HS codes and product descriptions.
- Certificates of ConformityWe facilitate the issuance of mandatory and voluntary certificates through accredited certification bodies.
- State Registration Certificates (SRC)We manage the issuance of State Registration Certificates (SRC) for products subject to sanitary and hygienic control.
- Exemption lettersWe issue exemption letters confirming that mandatory certification is not required, based on a solid legal foundation.
- Technical Specifications and TestingWe develop Technical Specifications (TS), coordinate product testing, and obtain official test reports.
Experience and Geography of International Deliveries
We provide end-to-end import solutions, managing every stage of the supply chain—from the foreign supplier to final delivery including VAT.
- 20+ yearsPractice in Foreign Economic Activity (FEA)
- 100+ shipmentsProcessed for Businesses and trading companies
- China and the EUKey Import Destinations
- Road · RailOptimal delivery routes
- B2B and VATStrictly legal operations only
- End-to-endA single contractor for the entire supply process
✓ Handling commercial and industrial shipments, including goods for marketplaces and retail chains.
Частые вопросы по легальному импорту товаров
Client:
I have never done importing. Where do I even start?
GreenBee Consultant:
It is sufficient to describe the product and the task related to importing from China or Europe to Russia. We will analyze the required documents, logistics, and customs procedures, and suggest a clear step-by-step action plan.
Client:
I have no experience in foreign economic activity. Is this a problem?
GreenBee Consultant:
We manage the entire import process on a turn-key basis and explain what is required at each stage for correct customs clearance.
Client:
Is it possible to import a small shipment?
GreenBee Consultant:
Yes. We also work with small batches when organizing the import of goods to Russia. We pre-assess whether the shipment will be economically feasible.
Client:
Which countries do you work with?
GreenBee Consultant:
Main directions include imports from China and European countries to Russia. If necessary, we can work on other countries as well.
Client:
Что сейчас значит «ввозить в белую»?
GreenBee Consultant:
This refers to official customs clearance when importing goods with a full set of documents, payment of duties, and VAT.
Client:
Why is it so important now to work only "in the white"?
GreenBee Consultant:
Customs and tax authorities have tightened their control. Incorrect documentation can lead to delays, additional tax assessments, and seizure of goods.
Client:
What are the risks of "grey" importing?
GreenBee Consultant:
The absence of correct documents during import and customs clearance. This can lead to the seizure of goods at customs, additional tax assessments, and inquiries from tax authorities.
Client:
Is it possible to "legalize" the product later if it was imported incorrectly?
GreenBee Consultant:
As a rule, this is either impossible or requires complex and costly procedures. It is much simpler and safer to arrange the shipment correctly from the very beginning.
Client:
Who bears responsibility if the documents are filled out incorrectly?
GreenBee Consultant:
The importing company is always held responsible. Therefore, it is crucial to organize the documentation process correctly from the very beginning.
Client:
Which documents are mandatory for this type of import?
GreenBee Consultant:
Contract, invoice, packing list, customs and accounting documents, transport documents, goods declaration, and, if necessary, certificates or declarations of conformity.
Client:
Does my product require certification?
GreenBee Consultant:
It depends on the type of product. We determine in advance whether a certificate or a declaration of conformity is required.
Client:
What happens if there is a mistake in the HS code?
GreenBee Consultant:
This can lead to delays, additional inspections, and adjustments to customs payments. Therefore, the code is determined in advance and with proper justification.
Client:
How is VAT related to customs?
GreenBee Consultant:
VAT is paid when the goods are imported into Russia and is then accepted as a deduction in accounting when the goods are sold.
Client:
What makes up the cost of shipping and clearance?
GreenBee Consultant:
From logistics, customs payments, terminal fees, and document processing.
Client:
Is it possible to track the shipment in transit?
GreenBee Consultant:
At every stage, you can receive information regarding the location and status of the shipment.
Client:
What happens if a customs inspection is ordered?
GreenBee Consultant:
It is a standard procedure. If the documents are prepared correctly, it passes without critical delays.
Client:
Which documents will I receive at the completion of the delivery?
GreenBee Consultant:
A complete set of closing documents for accounting and proof of legal import: Universal Transfer Document (UTD) with VAT, declarations, and shipping documents.
✓ International supply management and documentation in compliance with RF and EAEU laws.